Privacy Policy

The TOKYO FILMeX Organizing Committee, recognizes that it has a social responsibility to appropriately protect the personal information of its customers in accordance with the basic principle of the “Act on the Protection of Personal Information” that “Personal Information should be handled carefully based on the principle of respect for individuality.” In order to fulfill this responsibility, we will handle Personal Information in accordance with the following policy.

Interpretation and Definitions

The words in which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in the plural.

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.
  • Organization (referred to as either “the Organization”, “We”, “Us” ,”Our” or “the Committee” in this Agreement) refers to TOKYO FILMeX, Non-profit Organization, 45F 2-6-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 1630245.
  • Country refers to: Japan
  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Website refers to TOKYO FILMeX, accessible from
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Usage Data

Usage Data
Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Use of Your Personal Data
The Organization may use Personal Data for only for the limited following purposes. When acquiring personal information, The Organization specifies and notifies or publicly announces the purpose of use, and handles personal information in accordance with that pur ose.

●To notify the companies, governments, organizations, etc., related to the Film Festival orginized by The Organization (hereinafter referred to as “the Festival”), as well as persons in the mass media and the film industry.

●To notify our supporting members (hereinafter referred to as “Supporters”) of member-only services, to notify them of the purchase of Festival tickets and other products, to send catalogs and other materials, and to provide other aftercare services related to these services.

●To confirm registration for registration-based services, such as sending information about the Festival to customers who have requested to receive such information in surveys conducted at past Festivals.

●To confirm your application for the e-mail delivery service and to provide the service.

●To improve the above services and to respond to inquiries

●To perform other operations associated with the above services.

●To statistically analyze personal information and create statistical data in a form that does not identify individuals.

Retention of Your Personal Data
The Organization will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Disclosure of Your Personal Data
In The Organization will not provide personal information to third parties. The Organization will not disclose or provide personal information to third parties except in the following cases
●When providing personal information to a subcontractor as described in “Security of Your Personal Data”.
●When the customer has given his/her consent.
●When required by other laws and regulations

Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

In order to facilitate the smooth operation of our business, we may outsource a part of our business and provide personal information to the outsourced companies to the extent necessary. In such cases, The Organization will enter into an agreement with the subcontractor regarding the appropriate handling of personal information, and will supervise the subcontractor to ensure that personal information is handled in an appropriately.

Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.prior to the change becoming effective, “Last updated” date at the top of this Privacy Policy will be updated.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us
If you have any questions about this Privacy Policy, You can contact us:
 By email: